Meeting Booths for Offices Of A Customer Case from Croatia

In recent years, offices across Europe have been rethinking how space is used, especially as hybrid work, open-plan layouts, and cross-functional collaboration become the norm. This customer case from Croatia highlights how thoughtfully designed meeting booths for offices can address real employee needs while overcoming logistical and transportation challenges.

Background: A Growing Office in Croatia

Our Croatian customer is a fast-growing technology and consulting company based in Zagreb. The company employs around 120 people, most of whom work in an open-plan office designed to encourage transparency and teamwork. While the open layout supported collaboration, it also introduced new challenges as the company expanded.

Employees increasingly needed spaces for video calls, small team meetings, confidential discussions, and focused work. Traditional meeting rooms were often fully booked, and building permanent new rooms was neither cost-effective nor flexible enough for future changes. Noise, lack of privacy, and frequent interruptions began to affect productivity and employee satisfaction.

Office Employees’ Needs for Meeting Space

Through internal surveys and feedback sessions, the company identified several key requirements from their employees:

1. Acoustic Privacy
   Employees needed quiet spaces where they could speak freely without disturbing colleagues or being overheard. This was especially important for HR discussions, client calls, and performance reviews.

2. Flexibility and Accessibility
   The team wanted meeting spaces that were easy to access without advance booking. Small groups of two to four people often needed to meet spontaneously, and waiting for a traditional meeting room disrupted workflows.

3. Support for Hybrid Work
   With many employees working partially remotely, high-quality video and audio performance was essential. Staff needed spaces optimized for online meetings, with good lighting, ventilation, and power supply.

4. Minimal Office Disruption
   Any new solution had to be installed quickly without major construction work. The company wanted to avoid noise, dust, and downtime associated with renovations.

Why Meeting Booths for Offices Were Chosen

After evaluating several options, the company decided to invest in modular meeting booths for offices. These booths offered a practical middle ground between open desks and fully enclosed meeting rooms.

The selected meeting booths were designed for 2–4 people and featured high-performance acoustic panels, laminated safety glass, and sound-absorbing interiors. Compared to traditional rooms, they required significantly less space while delivering excellent privacy.

Key Product Features

The Croatian customer highlighted several product features that directly addressed their needs:

• Advanced Sound Insulation
  The meeting booths reduced external noise effectively, allowing clear conversations even in the middle of a busy office. Employees reported a noticeable improvement in concentration and call quality.

• Integrated Ventilation and Lighting
  Each booth was equipped with a silent ventilation system and LED lighting that adjusted automatically when the booth was in use. This ensured comfort during longer meetings and prevented the enclosed space from feeling stuffy.

• Plug-and-Play Technology
  Built-in power outlets, USB ports, and optional screens made it easy for employees to connect laptops and start meetings instantly. This was especially valuable for video conferencing with international clients.

• Modern Design
  The clean, minimalist design of the booths blended well with the existing office interior. Rather than feeling like an add-on, the booths became a natural part of the workspace.

Transportation and Logistics Challenges

One of the most critical aspects of this project was transportation from the manufacturing facility to Croatia. The customer was concerned about delivery time, potential damage during transport, and the complexity of moving large structures into their office building.

To address these concerns, the meeting booths were designed as modular units. They were shipped in flat-packed components, carefully protected with reinforced packaging. This approach significantly reduced transportation volume and costs, making cross-border delivery more efficient.

The logistics plan included:

• Clear labeling of all components

• Step-by-step assembly instructions

• Coordination with local delivery schedules to avoid peak office hours

Once delivered to Zagreb, the booths were assembled on-site by a small installation team. The entire process took less than two days and caused minimal disruption to daily office operations.

Results and Employee Feedback

After installation, employee feedback was overwhelmingly positive. Staff appreciated having immediate access to private meeting spaces without the need for complex booking systems. Managers noticed improved efficiency in meetings, and HR reported that sensitive conversations could now be conducted more comfortably.

From a business perspective, the company valued the scalability of the solution. As the team grows, additional meeting booths for offices can be added without redesigning the entire workspace.

Conclusion

This customer case from Croatia demonstrates how meeting booths for offices can effectively solve modern workspace challenges. By focusing on employee needs, product functionality, and smart transportation solutions, the company achieved a flexible, efficient, and future-proof meeting environment. The project not only improved productivity and employee satisfaction but also set a strong foundation for continued growth in a dynamic office setting.